Vehicle Service Record
Tracks Vehicle Service Record
By
AnyDB
The AnyDB Vehicle Service Record template is used to document maintenance, repair, and inspection events performed on vehicles. It helps organizations centralize service history, track costs, and ensure preventive maintenance schedules are followed for operational safety and performance.
Suitable for
Description
This template records the details of a service event, including the type of service, date, mileage, costs, and supporting documentation like receipts or repair summaries. It provides dropdown options for service type (Inspection, Repair, Maintenance) and allows for the calculation of total cost. The inclusion of next service due date helps with scheduling future appointments.
Visual badges are used to display the type of service and cost, making it easier to scan in dashboards or logs. This template can be linked to vehicle records to provide a comprehensive view of service history and upkeep costs across a fleet.
Key Data Stored
- Service Summary – Text description of the work done
- Service Type – Select dropdown (Inspection, Repair, Maintenance)
- Service Date
- Mileage at Time of Service
- Next Service Due Date
- Total Cost – With currency formatting
- Attachments – Repair summary and receipt files
- Notes Section – Additional context or observations from service
- Type & Cost Badges – Visual indicators used in summary views
Business Use Cases
- Fleet Maintenance Tracking – Track service history across commercial or utility vehicles
- Cost Management – Monitor total spend per vehicle on maintenance and repairs
- Preventive Maintenance Programs – Log and schedule recurring inspections and routine services
- Repair Documentation – Store receipts and repair summaries for warranty or insurance claims
- Service Audits – Provide historical proof of timely maintenance for compliance or resale
Why This Template is Powerful
- Visual Categorization – Badges for service type and cost make entries scannable in list views
- Full Service Timeline – Tracks both what was done and when the next service is due
- Document-Ready – Allows upload of service receipts or technician notes
- Mileage + Cost Logging – Supports financial and wear tracking over time
- Integrates with Vehicle Records – Can be summarized within the main vehicle dashboard
This template turns sporadic maintenance logging into a standardized, auditable, and cost-aware system, making vehicle upkeep smarter and more accountable.